Purchasing Procure to Pay Set ups

Basic Procure to Pay Set ups 

1. Define Accounting Key Flexfields and load account numbers(Req) -  General Ledger account numbers are required on several of the setup forms for purchasing as well as on the distributions added when creating a purchase order.
2. Setup Accounting Calendar (Req)-  This associates dates with a specific accounting period. 
3. Set Up of Currencies (Req) -  Any currency used on a purchase order must be enabled, and  conversion types created and  conversion rates entered. 
4. Ledgers (Req)- All transactions are assigned to a specific Ledger for accounting.
5. Locations for Delivery(Req) - Locations are used for several purposes in EBS, including business locations that are associated with Legal Entities, physical locations that are associated with employees, and purchasing locations that represent where a product will be delivered.
6. Organization Classification (Req) - For Purchasing, the Organization setup required is called Operating Unit. The main purpose of an Operating Unit Organization is to associate a purchasing organization to the Ledger; this is a many-to-one relationship, where each Ledger can have multiple organizations associated to it, but each organization can be related to only one Ledger.EBS also requires an inventory organization to be set up when using purchasing
7. Inventory Parameters (Req) :  Enter Oraganization and calender
8. Define Items (Req)
9. Define Unit of Measure, UOM Clases and conversions (Req)
10. Creating Categories for Purchasing (Req) : Two ways to create requisitions and purchase orders in EBS are  with items, or by using a category with a description. They can be assigned to items to group them for reporting or sourcing rules, or used to assign an account number and to derive the accounting information. Categories can also be assigned to approval groups, limiting the documents a person can approve. Buyers can be associated with a specific category, allowing them to AutoCreate purchase orders only for the category they are associated with. Categories are Key Flexfields, or fields required by EBS that allow flexibility in their formatting and qualifiers to be added for additional functionality. The default item category used by Purchasing Functional Area, called the PO Item Category, allows for multiple segments to be created (Purchasing Superuser > Setup > Flexfields > Key > Segments, select the Flexfield title of Item Categories).
11. Set up Suppliers and supplier sites
12. Set up Employee (Req)
13. Setting Up Approvers for Requisitions and Purchase Orders (Req) : The approval rules used -  the purchasing hierarchies or Oracle Approval Management AME), which is only available for requisition approvals.
14. Set up Buyers (Req) : In EBS employees setup as Buyers are allowed to create purchase orders, while any employee with the proper access can create requisitions and approve both documents.
15. Set up Purchasing Options  (Req)  : Document Controls, Document Defaults, Receipt Accounting , document Numbering
16. Set up Receiving Options  (Req) : Receiving Options , Accounting, Cost factors
17. Set up Finanacial Options (Req) : 
18. Set up Line Types : Line types are used on both requisitions and purchase orders, and they determine how the  amount is calculated on the line.

         Basis for Line Types
         Value Basis    Purchase Basis           Calculation
         Amount Services                  Quantity entered becomes line amount. Price  can not be updated and defaults to 1.
          Fixed Price Services Temp Labor  Only Amount can be entered. Quantity and Price are null.
          Quantity Goods                    Quantity entered times Price entered equals line amount.
          Rate Temp Labor             Only Price can be entered; it becomes the line amount.

     19. Set up Requisition Templates (Opt) : Requisition Templates can be defined and used with the Supplier Item Catalog

     20. Set Up Document Types (Req) : Document Types, selected when entering a purchasing document, are used to set up approval options and controls for the document